Directions for Abstracts and Papers for the CBMTS-V.

A. Abstract Submission: Abstracts are to be less than 250 words and list the Title, Authors, Full Address. No figures, tables, or references in the Abstract. Include five key words related to topic area. Abstracts will be considered until 29 February 2004.
B. Papers All papers must be sent by e-mail to ASA and Spiez Laboratory before the meeting.
Final papers are due not later than
1 April 2004 and preferably earlier.

Upon receipt and approval of Paper submission, an official Invitation Letter will be issued.
If changes are required as a result of discussions at the meeting, these will be made either at the meeting or within one week of the meeting. ANYONE RECEIVING TRAVEL SUPPORT FROM THE ORGANIZING COMMITTEE OR ASA TO PRESENT A PAPER OR POSTER MUST HAVE SUBMITTED A PAPER BEFORE SUPPORT CAN BE GIVEN.

C. The papers are limited to five (5) pages of text, plus three(3) tables and three(3) figures, plus references, in Word.. This is approximately 2400 words. (There is some latitude for variation within this. In some cases the paper may contain enough new data to require either more text or more figures and tables. Please contact Dr. Barbara Price cbmts@asanltr.com.) See Example below.
D. Do NOT send pdf files. Only Word files.

Do NOT use any styles or special fonts in the paper.
Please REMOVE ALL style commands. (These are often hidden in Word and other wordprocessor programs.)
Do NOT use the automatic numbering or footnotes in Word.
Please send a copy of the paper in "text only" format along with the formatted version.
If it is necessary, ASA will remove all styles and will not look for any information that may be lost in the translation. This includes footnotes, superscripts and subscripts.

E. Do NOT embed Tables or Figures in the Word file. Send them separately.

Tables must be in separate files in Excel. Do NOT send tables in Word.
If you use a spreadsheet program to make a graph, please supply the tabulated data as well.

F. Do NOT send graphs in a graphic program, please send each figure in a separate Word file. These must be camera quality graphics. These will be printed as they come out from our computers.
Some of the fonts print poorly and the spelling cannot be changed using many of the graphics programs unless we have a copy of that program. Please be sure to send a formatted copy of the graphics in Word that is camera-ready quality.
Please examine your graphics before you send them to be sure that legends on graphs are properly positioned.
Some graphics programs do not translate into Excel. If you are using a graphics program with your instruments, please be sure the translation into Excel is correct. If you are unable to do this, please put your graph into a .gif or .jpg or .pict or .tif file. If you are still unsure, send an example to Barbara Price to see if the file will be acceptable.
Figures can be sent as a graphic in a Word file, or a graphics file, such as jpg, tiff, or pict. Please deliver a camera-ready hard copy at the meeting as a back-up.
G. Do NOT put references in footnotes. Please list them at the end of the paper. If the references are in the footnotes they may be invisible in other wordprocessing programs. ASA will make no effort to find them.
H. Details
1. Margins are 1.0 inches or 2.54 cm all around. Left justified.
2. Basic tabs are at 1-1/4 and 1-1/2 inch or 3.2 and 3.8 cm. Others may be used for special indentation
3. Font is Times, size 12 point. All text is justified. Table and figure captions are also justified.
4. Titles are all caps, bold.
5. Authors are regular type, one line space, no bold. Names of the authors are given name followed by family name. The place where the work was performed is given in the next 2 or 3 lines. Institute, street address, city, state, country. The address must be sufficient for mailed inquiries.
6. The paper starts one line space after authors.
7. Major headings in paper are bold, all caps (ABSTRACT, INTRODUCTION, METHODS, RESULTS, CONCLUSIONS, REFERENCES, KEY WORDS, FIGURES AND TABLES, etc.) If you have sent the file as a text only file, the headings will not be bold. This is OK. We would rather add the bold style than take it out.
8. One line space before each major heading
9. Put all tables and figures at the end of each paper.
10. No more than 3 tables and 3 figures
11. Tables should be in Excel or Lotus. They must be in a separate file and not embedded in the text file of either Word or Wordperfect.
12. Key words should be listed after the references and before the tables and figures.

 

EXAMPLE FORMAT

84. SEMIAUTOMATIC BIOASSAY TO SCREEN FOR TOXIC SAMPLES

Rudolf Portmann and Ruth Holzer
NC Laboratory Spiez
CH-3700 Spiez, Switzerland

INTRODUCTION
Toxicity assessment with laboratory animals faces more and more obstacles, therefore one is forced to look for alternatives. On the other hand legislation is still demanding toxicity assay with such animals. Nevertheless there is place for alternative toxicity assays, if they are more cost ...

MATERIALS AND METHODS
Cysts: Artemia franciscana cysts were purchased from the artemia reference center of the university Ghent in Belgium, but cysts from a local aquarium shop originally collected in the Great Salt Lakes (Utah, USA) gave similar results.
Chemicals: The inorganic salts used for the artificial sea water were of analytical grade obtained from Merck (Darmstadt, Germany). Most of the test substances were purchased from Sigma...

RESULTS AND DISCUSSIONS
The brine shrimp, Artemia salina, has a world wide distribution and is in most cases bisexual. The adult female and male animal live in salt lakes and brine ponds found all over the world. Artemia cysts can be stored under oxygen exclusion for years without losing viability, and as soon they are immersed in salt water, the nauplii hatch. Artemia has therefore an almost unique advantage, since it does not require any maintenance or stock culturing.
Toxicity assays have to be done under strictly controlled conditions (1), since biological systems still have enough degrees of freedom for impeding to reach exact data, as it is known in ...

SUMMARY
A semiautomatic screening assay for toxic samples is described. The assay uses ...

REFERENCES

1. Portmann, R. and Holzer R. (1995) Proc. 5th Int. Symp. Protect. Chem. Biol. Warfare Agents, Stockholm, Sweden, 421-428.
2. Sorgeloos, P. and Persoone, G. (1975) Aquaculture 6, 303-317.
3. Michael, A.S. et al. (1956) Science 123, 464.
4. Vanhaecke, P. et al. (1981) Ecotoxicol. Environ. Saf. 5, 382-387.

KEY WORDS
Toxicity, assay, artemia, method, microplate, semi-automatic

FIGURES AND TABLES
Figure 1. Schematic of artemia.

Table 1. A comparison of the results of the Auto-Tox method with other methods for the determination of chemical toxicity.

End of Example.

 

If you have questions, please contact Dr. Barbara Price at cbmts@asanltr.com. or saunders-priceb@battelle.org.

Return to CBMTS.

Updated by ASA 13 January 2004